Facilities Assistant

The RoleYou will be an integral member of the facilities team and take responsibility for a variety of tasks to ensure a comprehensive and high-quality facilities service.Given the challenges of this role, it is likely that your background and experience will show:

Previous experience within a similar position

Strong organisational skills

IT literacy and willingness to learn new skills

Previous experience working in a professional services environment

The role additionally requires someone who:

Possesses strong communication skills across a varied range of stakeholders

Has a strong attention to detail

Main duties and responsibilities include but are not limited to:

Ensure all internal and external post is dealt with efficiently and effectively

Set up meeting rooms/seminars and equipment as per requirements in a timely manner

Assist staff and partners with all their facilities-related queries

Ensure the scanning of documents, plans, text/pictures is to the highest standard

Adhere in all respects with the firm's values of openness and integrity, working together, respect for each other, and strong client relationships

Comply with the firm's procedures for the safe-keeping of documents

Act in a professional and courteous manner when dealing with clients (both internal and external) and always project a positive image of the firm

Ensure relevant firm database/records are accurate and up to date on a regular basis

Ensure your availability at all times during contracted hours

Work effectively with the firm's support services and treat all your work colleagues with respect

Meet deadlines or liaise with the appropriate person if a deadline is causing difficulty and provide an updated time estimate

Be courteous and professional to others

Obtain the necessary information to deal with enquiries, requests, instructions, etc.

Be proficient with the features of the software packages used in your area of work

Ask for constructive feedback about your performance, consider issues identified, and take steps to improve your performance

Identify the training and development you need to do your job more effectively and to further develop you personally, and raise these during your annual performance review or at other times upon request

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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