Corporate Services Executive Officer, Temporary, Full-time

Your New Company

Hays is partnering with a non-governmental association to recruit a temporary Corporate Services Executive Officer to support the organisation's Corporate Services team in the delivery of a range of functions including Finance, IT, Health & Safety, information governance and Facilities Management.

Your New Role
Identify records due for disposal and arrange for their review by the relevant information governance lead. Support the Corporate Services Admin Officer with raising of purchase orders on the finance system, inputting of invoices and processing payments as required. Co-ordination of the asset management procedures within the office. Ensure the schedule of planned, preventative maintenance works is undertaken and arrange/co-ordinate all remedial maintenance works including monitoring of online property maintenance system (AMPS). Ensuring compliance with the Health and Safety Policy and Fire Safety Procedures, recommending management changes/updates as appropriate. Oversee the maintenance of the contract management database to ensure good practice and control over contract reviews, renewals and expenditure. Assist the Finance, Procurement & Corporate Services Manager where necessary with procurement exercises, tenders and contract management. Support the Corporate Reporting and IT Officer with staff IT related queries and assist with resolving problems including liaison with IT ASSIST. Test and maintain the business continuity plan, recommending to management changes/updates to the relevant policies and procedures as appropriate. Contribute to the planning, organisation and delivery of events, conferences, launches, adjudications and other externally focused occasions which take place in their offices or externally. Maintenance of all Corporate Services procedures and records including procurement document and Post Project Evaluations.

What You'll Need to Succeed
Three years' recent relevant experience of:

Providing administrative support within an office environment

Working under pressure to successfully manage competing work priorities.

Communicating effectively with internal and external stakeholders.

The use of Microsoft Office packages particularly MS Word and Excel, to extract information and produce reports.

Managing health and safety issues within an office environment.

Providing support and guidance to staff to enable them to carry out their duties and ensure efficient operation of the office

What You'll Get in Return

Salary of £27,897 to £28,483

Belfast City Centre Location

Temporary 6-month contract

Full-time working pattern

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

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